Responsible AI Use

Data Protection & Security

• Only use IT-approved AI tools (e.g., Copilot with Work account).
• Never input sensitive, confidential, or private data without approval.
• Be cautious with intellectual property.
• Consider security before sharing content.
• When unsure, ask IT or your manager.

AI as Your Assistant

• Enhance your work, don't replace judgment.
• Start with small, non-critical experiments.
• Focus on routine or repetitive tasks first.
• Maintain human oversight on decisions.
• View AI as a collaborative partner.

Choose Tasks Wisely

AI excels at:

• Drafting initial documents.
• Summarising meeting notes.
• Basic research & info gathering.
• Processing routine data.
• Creating first drafts.

Keep Critical Tasks Human

• Final decision-making.
• Creative strategy & direction.
• Complex problem-solving.
• Relationship management.
• Critical analysis & ethics.

Quality Control is Essential

• Always verify AI outputs.
• Cross-check facts and figures.
• Review for context and tone.
• Check for potential biases.
• Track your edits and modifications.

Improve Productivity

• Reduce digital waste & admin.
• Automate repetitive responses.
• Organise documents efficiently.
• Make meetings more productive.
• Focus on effectiveness first.

Professional Responsibility

• Document your AI usage.
• Share successes with colleagues.
• Stay updated on capabilities.
• Maintain your core skills.
• Report concerns immediately.

Before Using AI:

• Is this an appropriate use?
• Could this affect others negatively?
• Am I maintaining standards?
• Does this align with our values?
• Have I checked the outputs?