Introduction
Artificial Intelligence (AI) chatbots and tools represent an advancement in technology that can enhance our work processes and productivity. However, their effective use requires a thoughtful, people-centred approach at both organisational and individual levels.
This document outlines our personal principles for responsible AI adoption and usage in the workplace, focusing on keeping humans at the center of AI implementation. These are not official organizational guidelines but rather our perspective on how to approach AI ethically and productively.
Our Personal Values on Responsible AI Use
1. Data Protection and Security
- Only use IT-approved AI tools for work tasks (like Microsoft Copilot)
- Never input sensitive (C1/C2) or private information about individuals into AI tools
- Be cautious with intellectual property and confidential information
- Consider data security before sharing any work-related content
- If unsure about data sensitivity, check with your manager or IT team
2. Think of AI as Your Assistant
- Use AI to enhance your work, not replace your judgement
- Start with small experiments in non-critical tasks
- Focus on using AI for routine or repetitive work
- Keep human oversight for important decisions
- View AI as a collaborative tool, not a standalone solution
3. Choose Tasks Wisely
Select tasks that AI tends to be good at:
- Drafting initial documents
- Summarising meeting notes
- Basic research and information gathering
- Processing routine data
- Creating first drafts
4. Keep Critical Tasks for Humans
- Final decision-making
- Creative strategy
- Complex problem-solving
- Relationship management
- Critical analysis
5. Quality Control is Essential
- Always verify AI-generated content
- Cross-check facts and figures
- Review for context and accuracy
- Look for potential biases
- Make sure the tone is appropriate
- Keep track of what you've modified
6. Improve Productivity
- Use AI to reduce digital waste
- Automate repetitive email responses
- Organise documents more efficiently
- Make meetings more productive
- Focus on effectiveness before efficiency
- Build in time to learn and experiment
7. Professional Responsibility
- Document how you're using AI
- Share successful approaches with colleagues
- Stay updated on AI capabilities
- Maintain your core skills
- Report any concerns about AI use
- Follow organisational AI policies
8. Before Using AI, Ask Yourself:
- Is this an appropriate use of AI?
- Could this affect others negatively?
- Am I maintaining professional standards?
- Does this align with our values?
- Have I checked the outputs thoroughly?